Project managers are accustomed to using project management gantt chart. In that regard, Gantt charts for project management have several advantages and provide project managers with a tool for making crucial choices. The tasks involved in the project are interdependent and may take weeks, months, or even years to complete.
Some of the jobs can’t be started until the ones before them in the queue are finished. With PMP boot camp of EDUHUBSPOT you can explore how Gantt Charts are utilized for project planning and administration
A straightforward excel sheet or a blank piece of paper may be adequate if you only have a small number of activities that don’t call for a lot of focus and effort. It is impossible to manage and comprehend the relationship between the activities when you have a complicated project with many different tasks.
What Purposes Do Gantt Charts Serve?
Businesses that operate according to a “process” can plan projects using Gantt charts. The following actions can be carried out by project teams using Gantt charts:
- Team collaboration: Gantt charts make it easier for project teams to work together and get everyone on the same page. The team leads and project managers don’t have to constantly update their team members on the status of the project because they can ensure that everyone on the team has the same understanding of it.
- Task Management: With the use of project management gantt chart, it will be simple to manage tasks, checklist items, and task dependencies. Each team member can understand the responsibilities that have been given to them and how their contributions will contribute to the success of the project as a whole.
- Resource Management: Project managers may quickly allocate tasks to team members and designate distinct roles with the aid of Gantt Charts and online Gantt chart tools.
- Project Planning and Tracking: The Gantt chart’s main goal is to aid in project planning and tracking for the entire project team. The project’s tasks, dependencies, timetables, and milestones are displayed using Gantt charts. The Gantt chart tool also has the advantage of allowing you to give your project a budget and display real-time project tracking.
The Top 10 Advantages of Gantt Charts
The following are a few of the most prevalent and obvious advantages of Gantt charts:
1. Increase team output
The project management gantt chart provides all stakeholders with real-time information on the status of the project. Your team will be able to simply monitor the project with the Gantt chart view and will be aware of what needs to be done next. This promotes timely alignment and increases the output of the project team.
Additionally, it makes it simple for your team members to adopt responsibility and openness. To help your team concentrate on the projects, Gantt chart solutions enable in-app notifications and pre-set reminder emails.
2. Resource Management
You may plan your projects and schedule your work using Gantt charts. The project managers and team leaders can discover the capabilities of their available resources, including labor (both skilled and unskilled) and procedures, technology, and labor (both skilled and unskilled). The Gantt analysis facilitates decision-making by making it simple to assign, redistribute, and remove resources.
It provides a road map and the right procedure to complete tasks, preventing overwork and allowing you to make better use of the time that would otherwise be wasted. Project management tools that include the Gantt charts module will provide a clear understanding of the utility, availability, and performance of resources.
3. Enables you to handle complex information.
What will you do if you are given a complex project with hundreds of tasks? You can manage small gigs and projects with a bunch of tasks on a piece of paper or in an excel sheet. You will require software that provides a Gantt view. Gantt charts condense complex data into a single piece of knowledge that can be applied to making wise decisions .Learn how read comprehensive guide of Gantt Charts
4. Gantt charts make the project needs obvious
The Gantt charts element in the project management app makes it simple to establish project requirements. It provides a calendar view that may be used to establish project requirements, milestones, dependencies, issues, risks, and tasks.
It enables team members to comprehend their duties more clearly and how their work affects the project as a whole. This is the key component of the product roadmap’s success because it demonstrates how much work and effort each team member must put in to ensure the product’s success.
5. One page used for several tasks
You can track the development of various tasks on one page using the Gantt charts. It aggregates data from all the jobs and makes it simple to share with all the stakeholders that each team member needs for the success of the product.
6. Acknowledge the task’s advancement
Using Gantt charts, you may see the work that has to be done or is already being done. Each team member needs the information because they are involved in every stage of the project and it tells you what tasks are completed in what order. The Gantt charts show you how many tasks have been completed and how many remain in the project’s backlog.
7. Team interaction
To communicate and work with your team, you don’t need to switch between apps. With the aid of comment boxes, you can get real-time updates on the tasks in your Gantt chart project management.
Your project’s success depends on effective communication. More than 80% of project participants believe that poor communication is to blame for the project’s failure. Use collaborative Gantt charts to facilitate teamwork, task sharing, and project success.
8. Verify task dependency charts
Every activity in a realistic project is dependent on other tasks; for example, if Task A is not finished, Task C cannot begin. The online Gantt chart software makes handling these scenarios simple. These kinds of dependencies are challenging to manage when your project has a long list of tasks.
9. Protect staff from job overload
When you have complicated projects, your staff must work on numerous duties and go through various processes. Your resources will be utilized effectively by reducing the likelihood of overwork with the aid of Gantt charts. Clear visibility into how and where their resources are used is possible for project managers.
To prevent the overburdening of labor through job delegation, you can also delegate tasks to your team members. You can finish your work in this manner while staying within your allocated budget and time frame.
10. More Effective Time Management
Particularly in matrix companies, project managers struggle to handle complicated projects and can feel overburdened. One of the key advantages of Gantt charts is the improvement in time management. It can demonstrate how serious delays in activities and projects are. You can easily divide your time between tasks and maintain a clear focus if you have a clear view of the tasks on the timeline.
Conclusion
By using Gantt charts, all project participants may keep track of the team’s progress and see exactly where the project has succeeded and failed. It fosters a culture of accountability and transparency at work. In this manner, the project’s managers and other team members might acquire favor with clients and investors.
Author: Axiswebart team has 5+ years of experience in writing content on Project Management topics and along with different publications. Also, they are delivering good write-ups on various other projects too.