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Nine key time management techniques and how to improve them

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tManaging your time effectively is an important professional skill to develop. Organizing your tasks each day helps you complete work on time, prioritize your projects, and communicate your progress to supervisors and colleagues. Having strong time-management skills can ultimately lead to accomplishing key goals and advancing in your career.

This article discusses nine important time management skills and how to improve them and show off your skills when you are on a job hunt.

9 time management skills

Time management skills help you manage your time well. Time management skills are important for managing your time.

1. Organization

Staying organized will help you keep track of the tasks you have to do and when. Being organized can mean having an updated calendar, being able to locate documents quickly, keeping your environment tidy, and taking detailed notes.

2. Prioritization

Being a good manager of time means prioritizing your tasks. Prioritizing what you have to do can be done in many different ways. You may decide to prioritize simple, quick tasks, followed by more complex, longer ones. You can also prioritize tasks by starting with those that are most urgent or by combining both.

3. Goal-setting

Setting goals will help you become a better time manager. Setting goals helps you understand what your ultimate goal is and how you can achieve it. Success in your career can be achieved by setting both short-term and long-term objectives.

4. Communication

By developing strong skills, you can make your goals and plans clear to colleagues and supervisors. You can ask questions and communicate problems in a timely fashion.

5. Planning

It is a fundamental element of time management. Planning your day, your meetings, and your tasks will help you stay on schedule if you are efficient.

6. Delegation

Delegation is usually done by managers. However, if you manage a project, you can practice delegation. It can be hard to say “no”, but it is important to set boundaries in order to effectively manage your time and achieve your goals.

7. Stress management

You should be mindful of your mental health when practicing good time management. Managing stress positively can help you remain motivated and perform well as you go through your schedule. This can be done by taking small breaks during the day or rewarding yourself for completing tasks.

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8. Problem-solving

You will be able to overcome obstacles and keep your project on track if you have strong problem-solving abilities. The ability to solve problems will help your team stay on the same wavelength.

9. Note-taking

When managing your time and tasks, it is important to take notes and keep documents current. For example, following outdated guidelines could cause you to be slower or have to redo your work.

Improve your time management skills.

You can improve your time management abilities to become a more effective employee or candidate for new positions. Here are some ways to improve your time management skills.

Regular goal-setting can help you understand what you have to do to reach certain goals. Identify smaller milestones along the way to help you reach your larger, longer-term goals. If you want to get promoted in six months, for example, you may need to set smaller milestone goals to improve specific skills. Your goals should be specific and measurable. They should also be relevant, time-based, and attainable. Visit SMART Goals: Definition and Examples for more information on setting goals.

2. Manage your calendar.

It is essential to manage your time by setting aside time for the most important tasks. Consider blocking out certain time slots on your calendar so that you can be sure to have uninterrupted time. Consider whether attending certain meetings will be beneficial. You should be able to decline meetings if you do not feel that you can add value. Use discretion and politeness when declining meetings. You might send the owner of the meeting an email explaining why you declined.

  1. Prioritize your assignments.

Prioritization can be a challenging skill, but it gets easier as you practice. Making a to-do list can help you practice prioritizing. You can physically prioritize your tasks by writing or typing them out. You can ask your manager for help or a coworker who knows how to prioritize and can get things done faster by understanding due dates, how the task impacts others, and what your business goals are. It might be able to ask for an extension if you still can’t meet the deadline.

You can improve your time management skills to be a more productive worker and also have the ability to focus fully on what you do throughout your day. Being organized, setting goals, and prioritizing tasks will help you become a better manager.

4. Say “yes” when you say “no.”

It’s important to know that you can say no at work to certain requests. You may not be able to finish your work in time if, for instance, you accept work that’s not a priority. If you are working on a deadline, your colleagues will understand that you cannot help with a project.

5. Do not procrastinate.

Prioritizing is not the same as procrastinating. Make sure you don’t leave anything off your list when organizing your tasks by importance. You can schedule less important tasks for another day. When tasks are continually pushed back on the schedule, procrastination occurs.

Prepare for an interview with these tips from Indeed. Practice questions and tips to prepare you for the interview.

Add time management skills to your resume.

You’ll want to let potential employers know that you are a good time manager when you start your job search. These skills will make you more attractive to hiring managers.

In the section titled Skills, it is most obvious to list your time management skills. It is a great place for someone to scan quickly and see your level of skill. You’ll want to include your time-management skills in the Job Descriptions section of your Experience section. You can be more specific and show how your skills helped you meet deadlines or achieve goals. You are not just teflling the hiring manager that these skills are yours; you also show concrete results.

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